Industries
Built for businesses that run on paperwork.
We work with established firms where orders, documents and payments still move through Excel, email and WhatsApp. Here's what that looks like in your line of work.
Wholesale and distribution
Many customers, many small orders, thin margins.
What we typically take over
- Orders from WhatsApp and email entered same day
- Stock sheet updated from every sale
- Overdue accounts reminded weekly
- Price lists kept consistent across customers
- Delivery notes matched to invoices
- Low-stock alerts every morning
Documents we read
- Purchase orders
- Delivery notes
- Invoices
- Price lists
Import, export and trading
Paperwork-heavy deals across currencies and borders.
What we typically take over
- Shipping and customs documents read and filed
- Supplier invoices checked against contracts
- Payment due dates tracked per shipment
- One sheet per shipment, always up to date
- Missing documents flagged before they hold up clearance
- Amounts kept in the currency you invoiced in
Documents we read
- Commercial invoices
- Packing lists
- Bills of lading
- Certificates of origin
Logistics and freight forwarding
Every job has a trail of documents and charges.
What we typically take over
- Job sheets updated from emails and documents
- Carrier invoices matched to quoted rates
- Customers invoiced as soon as a job closes
- Proof-of-delivery documents filed per job
- Extra charges spotted and billed
- Weekly receivables by customer
Documents we read
- Booking confirmations
- Proof of delivery
- Carrier invoices
- Rate sheets
Construction and contractors
Jobs, subcontractors and materials, all billed differently.
What we typically take over
- Supplier bills allocated to the right job
- Progress invoices prepared on schedule
- Subcontractor paperwork tracked
- Job cost sheet kept current
- Retentions and due dates tracked
- Receipts from site photographed and filed
Documents we read
- Quotes
- Supplier bills
- Progress claims
- Subcontractor agreements
Property management
Rent, repairs and owners, every month.
What we typically take over
- Rent received matched to each unit
- Late tenants reminded politely
- Repair invoices logged per property
- Owner statements prepared monthly
- Lease dates and renewals tracked
- Deposits and service charges kept straight
Documents we read
- Leases
- Rent statements
- Repair invoices
- Owner reports
Professional service firms
Time, clients and billing that never quite line up.
What we typically take over
- Client invoices prepared from time and fees
- Unpaid invoices followed up
- Engagement documents filed per client
- Expenses captured and rebilled
- Client lists and contacts kept clean
- Monthly billing summary for partners
Documents we read
- Engagement letters
- Timesheets
- Invoices
- Expense receipts
Manufacturing
Materials in, products out, and paperwork at every step.
What we typically take over
- Purchase orders sent to suppliers
- Production and stock sheets updated from the floor
- Delivery notes matched to invoices
- Supplier invoices matched to purchase orders
- Low-material alerts before a line stops
- Customer orders entered and confirmed
Documents we read
- Purchase orders
- Production sheets
- Delivery notes
- Supplier invoices
Retail and multi-store chains
Every store keeps its own numbers. You need one picture.
What we typically take over
- Daily sales from each store combined into one report
- Stock transfers between stores tracked
- Supplier deliveries checked against orders
- Low stock flagged per store
- Supplier invoices matched to deliveries
- Weekly sales summary by store
Documents we read
- Daily sales reports
- Transfer notes
- Delivery notes
- Supplier invoices
Hospitality, restaurants and catering
Deliveries every morning, bookings every night.
What we typically take over
- Supplier invoices checked against deliveries
- Event and catering bookings invoiced
- Daily takings reconciled
- Deposits and balances tracked per event
- Price changes from suppliers flagged
- Weekly costs summary
Documents we read
- Delivery notes
- Supplier invoices
- Booking confirmations
- Till reports
Clinics and medical practices (admin only)
Front-desk and billing admin. Nothing clinical.
What we typically take over
- Appointment reminders
- Patient billing and insurer claims tracked
- Medical supply orders
- Unpaid patient balances followed up
- Supplier invoices matched to orders
- Monthly billing summary
Documents we read
- Appointment lists
- Patient invoices
- Insurer claim statuses
- Supply orders
Automotive dealers and parts
Parts, jobs and vehicles, each with its own paper trail.
What we typically take over
- Parts orders and supplier invoices
- Service jobs invoiced when closed
- Vehicle paperwork filed per car
- Parts invoices matched to orders
- Unpaid service invoices followed up
- Stock of fast-moving parts tracked
Documents we read
- Parts orders
- Job cards
- Supplier invoices
- Vehicle documents
Agriculture and food processing
Contracts, weights and payments that all have to agree.
What we typically take over
- Purchase and sales contracts tracked
- Delivery and weighbridge slips entered
- Buyer payments followed up
- Deliveries matched to contracts
- Supplier invoices matched to weights received
- Weekly position by contract
Documents we read
- Contracts
- Weighbridge slips
- Delivery notes
- Invoices
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